A regular meeting of members/directors of The Western Michigan Society for Industrial Heritage was held at 7:00 pm, at the office of Marketing Management Services, Inc., Coopersville, Michigan on 20 October 2003.

1. President Hanenburg called the meeting to order at 7:03 p.m.
   
   Roll call was taken. Members present: Duane Bowman, Mary Chubinski, Philip Cok, Fred Florshinger, Ed Hanenburg, Russ Osterhart, Cindy Timmerman and Carl Sinke. Eight members present satisfies the quorum requirement of five (5) members.
   
2. Review of Minutes
   Sec Cok presented the minutes of 22 September 2003 for approval. It was noted that the name of the Pennsylvania Technical and Historical Society newsletter is, The Keystone (item 4).
   Upon motion made (Osterhart), seconded (Bowman), and approved, the minutes were approved with this addition
   
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3. Treasure's Report
   Treasurer Cok presented Year-to-date Income & Expense and Y-T-D Balance sheet reports. Balance sheet shows $907.39 in the Money Market account. Upon motion made (Timmerman), seconded (M. Chubinski), and approved, the treasurer's report was accepted as presented.
   
4. Membership
   With last month's addition of the Winslow family membership, Sec. Cok reported the membership roster currently stands at 15. This is comprised of ten annual individual memberships, two lifetime memberships, and three family memberships.
   
5. Menasha "Donation".
   Secretary Cok reported West Shore Services has informed him that the manager of this project is presently working out-state. When he returns, a report will be forwarded on the full accounting for this project. We will continue to hold the check from West Shore Services until this information is received and a final decision can be made on how to handle this situation. The hopper car obtained in this transaction is now on the C&M right-of-way near the Delphi plant.
   
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6. Handicap Car Project
   A). By/Sell agreement. Sec. Cok and Pres. Hanenburg to meet 8:30 am Tuesday morning (10/21/03) to compose a formal buy/sell agreement for the DuPilka's.
   
   B) Fundraising
   B) 1 Mary Chubinski reported that Bob from Clock conversions has agreed to pursue vendor sources for possible grants and/or donations.
   
   B) 2 Sec Cok reported on an application for the lead charity of the GR Jaycees/Farmer's Charity Classic [golf tournament]. VP DuPilka forwarded this as the Firehouse  Foundation had been solicited to submit an application. The due date was Oct. 15 and 10 copies were required. Secretary Cok incurred $156.00 in photocopy fees to prepare the applications. Sec. Cok made a motion to approve the $156.00 photocopy expenditure and payment of the invoice. The motion was seconded by Fred Florshinger and approved by unanimous vote.
   
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   C). Marketing Materials.
   C) 1. The committee reviewed the Jaycee's/Farmers application materials for modification to a general funding proposal.
   - Phil Cok will forward PDF letterhead and WMSIH logos to Mary Chubinski.
   - Mary will modify proposal materials and make 10 copies to forward to Phil Cok.
   - Cindy Timmerman will purchase binders from CCS Technologies.
   - Phil Cok will print color pages for inclusion and assemble binders.
   
   B) 2. The California State Railroad Museum does not have the photo rights to the Pullman Conductor photo in their brochure and we cannot use it. Sec. Cok will follow up with the CSRM librarian to find an alternate photo for the "Before/After" photo comparisons.
   
   B) 3. Member Jim Winslow was not present to report on search for original floorplan and archive photo availability.
   
   [Member Winslow called Sec. Cok subsequent to the meeting and reported that his request had been passed on to a researcher at the Pullman library. She had been given incorrect information so Jim provided the appropriate timeframes for a subsequent search. Jim will report on any findings as available.]
   
   B) 4. Member Winslow's draft of a historical overview of the La Reine was distributed for review. Edits were made and Sec. Cok will forward changes to member Winslow for his article in The Keystone.
   
   It was noted that the attorney drawing up the initial articles and by-laws had recommended that a strong delineation be maintained between the C&M Railway and the WMSIH. M. Chubinski will edit the history appropriately for use in our funding proposals.
   
   B) 5. Member Timmerman reported on discussions she has had with Jenny Shandraw. Ms. Shandraw is the last polio victim in the United States and her husband has an avid interest in trains. She has been actively involved with foundation development for polio related concerns and has a lot of marketing experience related to fundraising for disability-related concerns.
   
   Ms. Shandraw has recommended disability sensitivity training to volunteers who will have contact to those utilizing the handicap car.
   
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   B) 6. President Hanenburg noted the need to find a lead donor for this project. Carl Sinke reported on his initial queries to funding sources. Key targets are Fred Meijers' foundation, Pew Foundation (Steelcase), Sobe, Doug Kool (Kool Chevrolet), and the Peter Wege Foundation.
   
   Carl's daughter, Laura, is a nanny for one of the Meijer families. She has suggested we make a proposal to Fred Meijer. Mr. Meijer has shown an interest in the C&M and may be receptive to this project.
   
   B) 7. Sec. Cok reported on the domain name options proposed to the members and the results of the informal "vote."
   
   The most first place votes were cast for, www.industrialheritagesociety.org. Second place was a tie between wmindustrialheritage.org and wmsfih.org. Sec. Cok will make application for the first place "winner" according to the motion approved at the September 2003 meeting (item 8.B.10)
   
   B) 8. C. Timmerman distributed a sample restoration project flyer for the GM Futurliner. This is a one-page, two-sided photocopied flyer combining the history, restoration project, future usage plans and a donation request.
   
7. Next Meeting
   The next meeting of the Western Michigan Society for Industrial Heritage will be 17 November 2003, 7:00 p.m. at the Coopersville Farm Museum.
   
8. There being no further business, upon motion made (Timmerman), seconded (Florshinger) and approved, the meeting was adjourned at 8:46 pm.

The next regularly scheduled meeting of the Industrial Heritage Society membership is Monday, 17 October 2003. The meeting will be held at the Coopersville Farm Museum, 375 Main St., Coopersville Michigan at 7:00 pm. All members are encouraged to attend.