A regular meeting of members/directors of The Western Michigan Society for Industrial Heritage was held at 7:00 pm, at the office of Marketing Management Services, Inc., Coopersville, Michigan on 17 November 2003.

1. Sec Cok called the meeting to order at 7:10 p.m. Mary Chubinski presided.
   
   Roll call was taken. Members present: Mary Chubinski, Philip Cok, Fred Florshinger, Russ Osterhart, and Carl Sinke. Five members present satisfy the quorum requirement of five (5) members.
   
2. Review of Minutes
   Sec Cok presented the minutes of 20 October 2003 for approval.
   Upon motion made (Sinke), seconded (Florshinger), and approved, the minutes were approved as presented
   
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3. Treasure's Report
   Treasurer Cok presented Year-to-date Income & Expense and Y-T-D Balance sheet reports. Balance sheet shows $752.51 in the Money Market account. Upon motion made (Osterhart), seconded (Florshinger), and approved, the treasurer's report was accepted as presented.
   
   
4. Membership
   With last month's addition of the Winslow family membership, Sec. Cok reported the membership roster currently stands at 15. This is comprised of ten annual individual memberships, two lifetime memberships, and three family memberships.
   
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5. Handicap Car Project
   A) By/Sell agreement. Sec. Cok and Pres. Hanenburg drafted a formal buy/sell agreement for the DuPilkas dated 28 October 2003. This has been signed by President Hanenburg and Sec. Cok as agents of the WMSIH and signed by the sellers, Jeff & Sheryl DuPilka. The signed agreement will be added to the information in the project proposal packages.
   
   B) Fundraising
   B.1 The GR Jaycee's/Farmers Classic application was declined. Phil Cok recovered the presentation materials.
   
   B.2 Carl Sinke reported on his letters mailed to potential donors.
          Peter Cook ­ Carl called Mr. Cook's office and spoke with the secretary. She indicated the letter was received but there was no interest. Carl will follow-up to see if Mr. Cook has any interest in riding the train and re-present our proposal.
           Fred Meijer ­ Carl spoke to a senior v.p., Mr. Bushing. He spoke well of our brochure. Carl asked for a meeting and offered a train ride.
           Carl will present our materials to attorney, Bob Elderveld, who is a C&M stockholder to see if there is any interest or assistance.
   
   B.3 Discussion was held regarding the possibility of organizing a fundraising event, a media event and whether or not to hold separate events.
   
   B.4 Fred Florshinger reported on requesting information for a grant application that was listed in Trains Magazine.
   
   B.5 Mary Chubinski will talk to her contact at Mary Freebed about fundraising and or donations.
   
   C). Marketing Materials.
   C.1 The Jaycee's/Farmers application materials have been returned (application was rejected).
   
   C.2 Phil Cok and Mary Chubinski have made 10 copies of comb-bound project proposals in addition to the materials recovered from the GR Jaycee's. New proposal materials were distributed to members (Sec. Cok has 4 copies left).
   
   C.3 Cindy Timmerman has purchased binders from CCS Technologies for additional proposal presentation packages.
   
   C.4 Sec. Cok has requested the CSRM librarian to find alternate photos for the "Before/After" photo comparisons for which they have the rights to publication.
   
   C.5 Member Jim Winslow was not present to report on the on-going search for original floorplan and archive photo availability from the Pullman library research intern.
   
   C.6 Sec. Cok will pursue the purchase of the domain name, www.industrialheritagesociety.org.
   
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6. Menasha "Donation".
   Secretary Cok distributed copies of the detailed report from West Shore Services on the Menasha hopper car transaction. Copies of Padnos' scrap reports were provided. The hopper car obtained in this transaction is now on the C&M right-of-way near the Delphi plant.
   Upon motion made (Sinke), seconded (Florshinger), it was agreed to
   ­ Acknowledge the receipt of and accept the donation from West Shore Services, check no. 32944, in the amount of $350.
   ­ Accept the receipt of the hopper car for the value of scrap and parts estimated to be $700.
   
   Upon further discussion, it was agreed to amend the motion to read,
   
   The WMSIH will acknowledge the receipt of the donation from West Shore Services that includes $350.00 cash (in the form of the West Shore Services check no. 32944) and a hopper car valued at $650 for a total donation value of $1,000.00. The motion was approved as amended and the secretary charged with issuing a donation receipt accordingly.
   
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7. Donation Policy - Regarding the acceptance of donated funds, materials and/or equipment and the disposition of said materials, funds or equipment.
   
   Let it be resolved that any donation of funds, materials and/or equipment, the acceptance and/or disposition thereof, must be presented and taken under consideration as a published agenda item at a regular scheduled meeting of the board of directors. If necessary, a special meeting may be called according to the requirements outlined in the Articles of Incorporation (Art. I, sec. 6).
   
   At that meeting the board of directors will determine by majority vote whether or not to accept the donation, reject the donation, or table the decision for further discovery and re-consideration at a later board meeting. Re-consideration will be subject to the prior reporting requirements for the meeting as stated above.
   
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8. Member Comments
   A) Member Florshinger announced that the C&M Car No. 6 could be made available as a WMSIH meeting location.
   
   B) Member Sinke suggested that a donation of a table saw from Mark Gritter be accepted for a value of $500. This item will be discussed at the next regular meeting of the board of directors according to the new Donation Policy as stated in item 8 above.
   
   C) Members Timmerman and Cok will work on a year-end donation letter to be mailed to donors of record and C&M stockholders.
   
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9. Next Meeting
   The next meeting of the Western Michigan Society for Industrial Heritage will be 19 November 2004, 7:00 p.m. at the Coopersville Farm Museum.
   
   
10. There being no further business, upon motion made (Osterhart), seconded (Florshinger) and approved, the meeting was adjourned at 8:16 pm.

The next regularly scheduled meeting of the Industrial Heritage Society membership is Monday, 19 January 2004. The meeting will be held at the Coopersville Farm Museum, 375 Main St., Coopersville Michigan at 7:00 pm. All members are encouraged to attend.

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